Preamble

1. Because a candidate who entrusts his or her application to RENEKA (hereinafter “we”), shows his or her genuine interest and trust in us, we undertake to treat his or her application with a high level of security and confidentiality in accordance with the applicable legislation on data protection (General Data Protection Regulation n°2016/679 and Data Protection Act n°78-17).

In order to better assist candidates (hereinafter referred to as “you”) in their application process, this policy sets out the terms and conditions for the processing of their personal data to which we have access during the selection and recruitment process.

It is important that you read this policy because by submitting your application, you acknowledge that you have read, understand and agree with it.

1. 1. The author of the collection

RENEKA, as the controller of personal data, is the only entity competent to collect and process your data.

RENEKA INTERNATIONEL, is a limited liability company (SARL), with a share capital of 750 000,00 euros, registered in the Trade and Companies Register of Saverne, under the number 412 128 738, whose registered office is located at 3 Jean Marie Lehn Parc d’Activités du Rosenmeer, 67560 Rosheim, France, – telephone 03 88 49 40 50, email address reneka@reneka.com, intra-community VAT number FR734128738

1. 1. The type of data collected

If you want to know what kind of personal data we may collect, please note that we only process mandatory or optional data that you provide to us when you apply for a job.

For this purpose, we process and use the following data:

1. • Identity, marital status, contact information (phone, address, email, social network accounts, etc.), identification data;
   • Work life data (hiring, career, contact information for current and former employers, training information, academic background information, previous work experience, etc.);
   • Personal life data, if any;
   • Photograph (optional);
   • Information gathered during the interview.

And more generally any personal data that you transmit to us in the context of the implementation of our recruitment service.

We indicate the mandatory information with an asterisk and the possible consequences of not providing this information.

4. Your sensitive data

We do not ask candidates to provide us with sensitive data such as: racial or ethnic origin, political opinions, religious beliefs, sexual life or orientation, union membership, etc.

As this data is not necessary for the selection and recruitment of candidates, we kindly ask you to limit the information you provide to what is strictly professional and useful for your recruitment. Please be careful not to include sensitive information such as the above in the documents you send us.

1. 1. Collection techniques

Collection can be done in two ways:

1. • Direct collection of your data: this is the case when the data is directly communicated to us by you, in particular when you contact one of the lawyers directly, or when you reply to an ad posted on our site;

1. • Indirect collection of your data: this is done through the intervention of a specialized company such as headhunters, through recruitment sites, etc.

6. The purposes of the collection

Please be assured that we only use and process your data for the purpose of the selection and recruitment process:

1. • Administration and processing of your data;
   • Evaluation of the suitability of the application for the position;
   • Background check;
   • Contact you to arrange one or more interviews;
   • Preparation of an employment contract / internship agreement in the event that your application is accepted.

1. 1. The legal basis of the collection

The legislation in force requires that the processing of your personal data has one or more legal basis.

For this reason, the processing that we carry out is done in accordance with the following legal bases: 

1. • the processing of your data allows us to consider your recruitment and constitutes the execution of a pre-contractual measure likely to lead to the signature of an employment contract;
   • we have a legitimate interest in collecting your data relating to the recruitment of personalities in the context of our activity.

1. 1. Access to your personal data

We ensure that access to your data is restricted to those involved in the recruitment process, namely: managers of departments interested in your application and service providers responsible for human resources issues.

Occasionally, our IT department may have access to your personal data during maintenance operations of our computer system. 

The recipients of your personal data as well as the IT department are subject to an obligation of confidentiality.

Your personal data will not be disclosed to third parties under any circumstances, except where we are required to do so by a governmental or judicial authority or by a regulatory body.

1. 1. Transfer outside the European Union

Your data will not be transferred and processed in a country outside the European Union.

1. 1. Duration of storage

When a candidate’s application is accepted at the end of the recruitment process, it is kept under the conditions and for the duration defined in our policy on personal data for employees.

On the contrary, if the application is not selected, it is immediately deleted. Nevertheless, we reserve the right, for certain profiles, to keep them for future opportunities and for which the data may be kept for a maximum of two years from the last contact, unless the candidate concerned objects.

1. 1. Your Rights

The collection of your personal data does not mean that you are dispossessed of it.

As an applicant whose data is processed, you have the following rights:

1. • Right of access and copy: the applicant has the right to obtain from RENEKA confirmation as to whether or not his/her personal data are being processed and, where they are, access to said data. The applicant can obtain information from RENEKA about the purpose of the processing, the categories of data concerned and the recipients or categories of recipients.

The applicant also has the right to obtain a copy of the personal data being processed. For any additional copy request, RENEKA may require the applicant to bear the financial burden of this cost. If the request is expressed electronically then the information provided is in a commonly used electronic form, unless otherwise requested.

1. • Right of rectification and right to erasure: the applicant may obtain from RENEKA, as soon as possible, the rectification of inaccurate or incomplete data.

The applicant also has the right to obtain the deletion of data concerning him/her as soon as possible, in particular, when his/her data are no longer necessary for the purposes for which they were collected or processed in another way.

1. • Right to restrict processing: the applicant has a right to restrict processing in particular when he/she disputes the accuracy of his/her personal data. The limitation of processing lasts as long as RENEKA verifies the accuracy of the data. The applicant can also obtain from RENEKA the limitation of the processing when we no longer need the data for processing purposes

1. • Right to data portability: The applicant is informed that he/she does not have this right if the three cumulative conditions necessary for its implementation are not met.

1. • Right to object: The applicant is informed that he/she has the right to object, for reasons related to his/her particular situation, to the processing of his/her personal data when it is based on the legitimate interest of RENEKA. The applicant may also object to the processing carried out for the purpose of prospecting.

1. • Right to organize the fate of personal data in the event of death: the applicant can define directives concerning the conservation, deletion and communication of his personal data after his death.

1. • Right to lodge a complaint with a supervisory authority: the applicant may lodge a complaint with the CNIL if he/she considers that the processing of his/her personal data constitutes a violation of the regulations applicable to personal data. The contact is made at the following address

CNIL – Complaints Department

3 place de Fontenay – TSA 80715

75334 Paris Cedex 07

Phone : 01.53.73.22.22

1. 1. Exercising your rights

If you wish to exercise any of your rights personally, please contact us at the following address: reneka@reneka.com

1. 1. Security and protection of your data

RENEKA defines and implements security measures to combat the destruction, loss, alteration or unauthorized disclosure of data.

The computer systems and paper media used are organized and protected in such a way as to guarantee the security and confidentiality of your data.

14. Policy Update  

We reserve the right to change the format and content of this policy. Any new version of the policy posted on our site will supersede the previous one.

1. 1. General provisions

Do you need additional information about your personal data?

Do not hesitate to contact reneka@reneka.com